An AI recruiting agent that books interviews on its own
A US security services company was losing recruiter time to the same steps for every applicant: write, screen, find a slot. We built an AI agent on n8n that does all three. Now the interview simply appears in the right office's calendar.
All case studies- Client
- a US security services company hiring across many offices
- Service
- AI agent development, n8n automation
- Channels
- SMS and email
- Built on
- n8n, the client's applicant CRM and calendars
- Status
- live with real applicants
The situation
Security companies hire all the time. Officers move on, new sites open, and every office needs people.
For this client, each new applicant meant the same manual loop. Someone had to text or email them, ask the screening questions, check the answers and find a time that suited the right office.
Applicants do not wait long. And recruiters spent their day chasing people instead of meeting the ones who fit.
Why they came to us
We already ran the company's phone line. Our AI voice agents take incident calls from their officers across time zones.
When hiring became the bottleneck, they came back to us with it.
AI voice agents for the same companyWhat we built
An AI recruiting agent on n8n that runs the whole conversation, from the first message to a booked interview.
- 01Reach
When a new applicant lands in the CRM, the agent writes first.
- 02Screen
It asks the screening questions one by one and understands free-text answers, not just buttons.
- 03Book
It offers the open slots and books the interview in the calendar of the right person at the right office.
- 04Record
Every message, screening result, stage and booked interview goes back to the CRM.
A conversation, not a form
The agent asks the screening questions one by one, understands free-text answers and offers the slots that are open.
The messages here are demo data. Real candidates and their answers stay private.
Talk to us about your hiringThe details that make it work
- One conversation, one channel at a time. Only a phone number means text, only an email means email, and with both the agent texts first.
- Wherever the applicant replies, the conversation continues there. Nobody gets the same message on two channels.
- An email that bounces continues by text. Unsubscribing from email also stops the texts.
- The CRM stays the source of truth. The agent keeps only its working state: the step of the conversation and the open slots.
Results
The agent works with real applicants.
Nobody on the client's side calls, checks or chats with applicants anymore. They open the calendar and see an interview with a candidate who already fits.
Timeline
- SeptemberCRM access and scope, main n8n workflow
- Octobertesting, email added as a second channel
- Thenlive with real applicants
“production-ready n8n automations, Retell AI voice agents, custom API integrations”
Hiring at volume and still doing first contact by hand?
We start with a fixed-price pilot from $1,000: one role or one office, checked on your real applicants.
Book a call about your processHiring at volume and still doing first contact by hand?
Tell us in two lines. We'll reply with how an agent would take it over and what the first step would cost.
- A fixed-price first step, from $1,000
- Half at the start, half after we check it on your data
- NDA on request
- [email protected]Vitaliy, CEO
- Vesivärava tn 50-201, 10152 Tallinn, EstoniaHead and development office